In the versions of Microsoft Excel listed above, you can use Data Access
Objects (DAO) in Visual Basic for Applications to retrieve a table from
To provide an example of how you can use DAO to retrieve a table from
Microsoft Access, the macro described in this article uses the Northwind
database that shipped with both Microsoft Office Professional for Windows
95, version 7.0, and Microsoft Office 97 Professional for Windows. If you
selected the default options when you installed Microsoft Office
Professional for Windows 95, version 7.0, the database is located in:
If you selected the default options when you installed Microsoft Office
97 Professional for Windows, the database is located in:
\Program Files\Microsoft Office\Office\Samples\Northwind.mdb
If the Northwind database is located in a different folder on your
computer, you will need to edit the code provided below before you run
To use DAO in your macro, you must reference the Microsoft DAO Object
Library or you may receive the error "User-defined type not defined". To
reference this library in Microsoft Excel version 7.0, activate a module
sheet, click References on the Tools menu, and check the "Microsoft DAO
3.0 Object Library" option. To reference this library in Microsoft Excel
version 97, click References on the Tools menu in the Visual Basic Editor
and check the "Microsoft DAO 3.5 Object Library".
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
To retrieve a table from Microsoft Access, follow these steps:
- Establish a Database object.
- Establish a Recordset object.
- Retrieve the Headers (if desired).
- Retrieve the data from the table.
After the data is retrieved, you should close all the objects you opened
by issuing .Close commands.
To retrieve a table from Microsoft Access programmatically, use the
following Visual Basic for Applications code:
'This sub will retrieve all the data in the "Customers" table in
Dim Db As Database
Dim Rs As Recordset
Dim Ws As Object
Dim i As Integer
Dim Path as String
'This line will define the Object "Ws" as Sheets("Sheet1")
'The purpose of this is to save typing Sheets("Sheet1")
'over and over again
Set Ws = Sheets("Sheet1")
'Set the Path to the database. This line is useful because
'if your database is in another location, you just need to change
'it here and the Path Variable will be used throughout the code
Path = "c:\msoffice\access\samples\northwind.mdb"
'This set of code will activate Sheet1 and clear any existing data
'After clearing the data it will select cell A1
'Set the Database, and RecordSet This Table exists in the database
Set Db = Workspaces(0).OpenDatabase(Path, ReadOnly:=True)
'This will set the RecordSet to all records in the Customers table
Set Rs = Db.OpenRecordset("Customers")
'You could instead set the RecordSet to, for example, the records
'where the Country Code is "UK", without quotes. To do this, replace
'the line above: Set Rs = Db.OpenRecordset("Customers") with the
'Set Rs = _
'Db.OpenRecordset("SELECT * FROM Customers WHERE Country = 'UK';")
'This loop will collect the field names and place them in the first
'row starting at "A1"
For i = 0 To Rs.Fields.Count - 1
Ws.Cells(1, i + 1).Value = Rs.Fields(i).Name
'The next line simply formats the headers to bold font
Ws.Range(Ws.Cells(1, 1), Ws.Cells(1, Rs.Fields.Count)).Font.Bold=True
'The next line will get the data from the recordset and copy it
'into the Worksheet (Sheet1).
'This next code set will just select the data region and
'auto-fit the columns
For more information about Data Access, click the Index tab in Microsoft
Excel Help, type the following text
data access in DAO
and then double-click the selected text to go to the "Accessing External
Databases with DAO" topic.