This article describes how you can mimic a distribution list with your
Outlook 98 Contacts.
You can create distribution lists in your Personal Address Book however,
you can mimic the behavior of a distribution list without using a Personal
Address Book. Using the Sort By Category feature of Outlook, you can create
a new e-mail message addressed to a group of your contacts.
NOTE: These procedures assume that each contact contains a valid e-mail
First, assign each contact you want in your list to a common category. For
example, you might assign all of your business contacts to the Business
category. Second, group your contacts by category. Third, drag the category
title to your Inbox. This creates a new e-mail message addressed to all of
the contacts in your chosen category.
NOTE: You can assign multiple categories to a Contact so that in effect,
they are in multiple distribution lists.
The steps below will use Business as an example category.
Assign Contacts to a Common Category
Follow these steps to assign contacts to the Business category:
- In the Contacts folder, on the Tools menu, click Organize, click Using
Categories, and click to select Business from the list
- Hold down the CTRL key and click to select each contact you wish to add.
- In the Organizer, click Add to add the selected category
to each of the selected Contacts.
Group Your Contacts by Category
Follow these steps to group your contacts by category:
- In the Organizer, click Using Views.
- In the Change your view list, click to select By Category.
Create a New E-mail Message
Now that all of your contacts in the Business category are grouped
together, you can drag the titlebar (Categories: Business) from the table
view to your Inbox folder. This will create a new e-mail message addressed
to all of your business contacts.
For more information about assigning categories, type "category" in the
Office Assistant, click Search, and then click "Assign items to a
category." For more information about grouping items, type "grouping" in
the Office Assistant, click Search, and then click "About groups."