If you open a Word for Windows document in a text editor such as Windows
Notepad, the file may contain text that was previously deleted.
This behavior is by design in Microsoft Word when you save a document with
the Allow Fast Saves option selected. Word records only the changes to the
document and appends them to the end of the file. This means your document
still contains the deleted text, even though it does not appear on the
screen. Word removes deleted text from your document only when you perform
a full save. (To display the Allow Fast Saves option, click Options on
the Tools menu, and click the Save tab.)
Use either of the following methods if you do not want a document to
contain deleted text.
Method 1: Disable Allow Fast Saves
To prevent a document from containing deleted text that someone could view
with a text editor, disable the Allow Fast Saves option and perform a full
save. To do this, follow these steps:
- On the Tools menu, click Options, and click the Save tab.
- Click to clear the Allow Fast Saves check box.
- Save your document.
When you do this, Word incorporates all the changes into your document and
removes deleted text.
Method 2: Copy and Paste into a New Document
This method allows you to continue to use the Fast Save feature. To use
this method, follow these steps:
- When all final revisions are completed, select the entire document and
click Copy on the Edit menu.
- Start a new document and click Paste on the Edit menu to copy the
original document into a new document.
The new document will be free of previous editing changes (deleted text).
Word always performs a full save when the Allow Fast Saves option is turned
off. In addition, even with the Allow Fast Saves option turned on, Word
periodically performs a full save of your document.
The Allow Fast Saves option provides greater operating speed while working
in Word. It requires less time to append changes (fast save) than to
incorporate them in your document (full save).