DetailPage-MSS-KB

Microsoft small business knowledge base

Article ID: 273711 - Last Review: October 16, 2014 - Revision: 11.0

Summary

The Microsoft Excel Viewer is a small, freely redistributable program that lets you view and print Microsoft Excel spreadsheets if you don’t have Excel installed. In addition, the Excel Viewer can open workbooks that were created in Microsoft Excel for the Macintosh.

The Excel Viewer can open the latest version of Excel workbooks, but it will not display newer features.

More information

The Microsoft Excel Viewer is the latest version of the viewer. It can read the file formats of all versions of Excel, and it replaces the Microsoft Excel Viewer 2003. For more information about opening a workbook, viewing a worksheet, working with data, and printing by using the Excel Viewer, see the following Help file:
View workbooks by using Excel Viewer (http://office.microsoft.com/en-us/help/microsoft-office-excel-viewer-help-HA010218979.aspx)
Other options for free viewing of Excel workbooks
  • Excel Online Excel Online is available through OneDrive (formerly SkyDrive) or deployed as part of Microsoft SharePoint. Excel Online can view, edit and print Excel workbooks. For more information about Excel Online, see the Office Online overview (http://office.microsoft.com/FX100996074.aspx) .
  • Office 365 Trial Downloading the trial will give you access to the full capabilities of Microsoft Office 2013. For more information, see Office 365 Home (http://office.microsoft.com/en-us/office365home) .
  • Office Mobile applications Download the trial for mobile applications available on iPhone, Android phone, or Windows Phone. For more information, see Office on mobile devices (http://office.microsoft.com/en-us/mobile) .
Note The Excel Viewer is available only as a 32-bit application. A 64-bit version of the Excel Viewer does not exist. The 32-bit version of the Excel Viewer can be used on 64-bit versions of Windows.

How to obtain the Excel Viewer

The Excel Viewer is available for download from the following Microsoft website:

http://www.microsoft.com/downloads/details.aspx?familyid=1CD6ACF9-CE06-4E1C-8DCF-F33F669DBC3A&displaylang=en (http://www.microsoft.com/downloads/details.aspx?familyid=1CD6ACF9-CE06-4E1C-8DCF-F33F669DBC3A&displaylang=en)

Microsoft also recommends installing the latest updates including: Excel Viewer 2007 Service Pack 2 (SP2) to obtain the latest improvements to the Excel Viewer. To download the Excel Viewer 2007 Service Pack 2, click the following link.

http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=d68d2719-c6d5-4c5f-9eac-b23417ec5088 (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=d68d2719-c6d5-4c5f-9eac-b23417ec5088)

For more information about what is fixed by Excel Viewer 2007 Service Pack 2 (SP2), see the following KB article:

Description of the Excel Viewer 2007 Service Pack 2: http://support.microsoft.com/kb/953336 (http://support.microsoft.com/kb/953336)

The file name of the Excel Viewer is xlview.exe. The default folder location for the Excel Viewer on a 32-bit operating system is c:\Program Files\Microsoft Office\Office12\. The default folder location for the Excel Viewer on a 64-bit operating system is c:\Program Files (x86)\Microsoft Office\Office12\.

Note If you already have a full version of Microsoft Excel installed on your computer, do not install Microsoft Excel Viewer in the same directory. Doing this causes file conflicts.

File formats supported

The Excel file formats supported are .xlsx, .xlsm, .xlsb, .xltx, .xltm, .xls, .xlt, .xlm, and .xlw. Macro-enabled files can be opened (.xlsm, .xltm, and .xlm), but the macros do not run.

Known issues with newer versions of Excel workbooks and the Excel Viewer

Even though the Excel Viewer can read the latest Excel workbooks, the following new features are not visible or are displayed differently in the Excel Viewer.
  • Sparklines are not shown in the Excel Viewer. The cells where they are located are blank.
  • PivotTables and PivotCharts are flattened. The data or chart will appear, but modifications cannot be made.
  • Macros do not run in the Excel Viewer.
  • Slicers do not display data in the Excel Viewer. Instead, a box is displayed in the location of the slicer and it contains the following text: "This shape represents a slicer. Slicers are supported in Excel 2010 or later. If the shape was modified in an earlier version of Excel, or if the workbook was saved in Excel 2003 or earlier, the slicer cannot be used."
    Collapse this imageExpand this image
    An image of the text contained in a slicer.
If you have to view or use these features, use Excel Online.

Applies to
  • Microsoft Excel 97 Standard Edition
  • Microsoft Excel 2000 Standard Edition
  • Microsoft Excel 2002 Standard Edition
  • Microsoft Office Excel 2003
  • Microsoft Office Excel 2007
  • Microsoft Excel 2010
Keywords: 
kbinfo kbhowto kbofficeupdate KB273711
Share
Additional support options
Ask The Microsoft Small Business Support Community
Contact Microsoft Small Business Support
Find Microsoft Small Business Support Certified Partner
Find a Microsoft Store For In-Person Small Business Support