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Article ID: 288792 - Last Review: July 27, 2006 - Revision: 4.1

This article was previously published under Q288792
This article is a consolidation of the following previously available article: 193266
For a Microsoft Word 97 version of this article, see 166016  (http://support.microsoft.com/kb/166016/EN-US/ ) .
For a Microsoft Word 98 version of this article, see 192635  (http://support.microsoft.com/kb/192635/EN-US/ ) .
For a Microsoft Word 7.0 version of this article, see 192634  (http://support.microsoft.com/kb/192634/EN-US/ ) .

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SUMMARY

This article describes the Compatibility options that are available in the Options dialog box in Microsoft Word.

Note To change the Compatibility options, on the Tools menu, click Options, and then click the Compatibility tab.

MORE INFORMATION

Font Substitution

This option substitutes fonts that are available on your system for fonts that are unavailable in the current document.

Recommended Options For

This option permits you to change the formatting rules that Word uses to display and to print the current document. You can select sets of options to match the behavior of a previous version of Word or another word processing program from the dropdown list, or to make a custom selection of the individual options listed later in this article. The compatibility options will be saved with the Word document. Compatibility options control only the way that the document is laid out by Word. They do not convert the document to another word processor format or change its structure.

Options

Select the options that you want to appear in the active document. Selected options affect the display of the document only while you work with it in Word. The document is not changed permanently.

Add space for underlines: This option adds extra space for underlines.

Adjust line height to grid height in the table: When this option is turned on, the table row height snaps to the document grid. Used in East Asian text.

Align table rows independently: When this option is not selected, center-aligned or right-aligned non-wrapped tables are aligned as a whole without changing the relative positions of the rows. When this option is selected, the rows of a center-aligned or right-aligned non-wrapped table are center-aligned or right-aligned independently. For example, the right edges of the rows of a right-aligned non-wrapped table line up evenly if the right edges do not line up when the table is left-aligned.

Allow table rows to lay out apart: This option determines the behavior of a non-wrapped table that is laid out on the right side of a wrapped object and extends below the wrapped object. When this option is not selected, the remainder of the table is positioned out to the right with the first part of the table. When the option is selected, the remainder of the table is allowed to slide back to the left.

Allow tables to extend into margins: This option is new to Microsoft Office Word 2003. This option will retain the settings of a table that is extended past the margins of a document instead of using autofit to make the table fit within the margins. This is enabled automatically under tools options compatibility for all versions of Word listed except for Word 2003, which has the option built in.

Auto space like Word 95: This option determines how lines of text break (word wrap) in an East Asian Word 95 document.

Balance SBCS characters and DBCS characters: Not used in U.S. English Word.

Combine table borders like Word 5.x for the Macintosh: If a table contains two contiguous cells whose border is formatted differently, the left-most cell is displayed with the border width of the right-most cell.

Convert backslash characters into yen signs: Not used in U.S. English Word.

Do full justification like WordPerfect 6.x for Windows: To achieve full justification, WordPerfect compresses the spaces between words while Word expands them. This often results in different line breaks and leads to different page breaks. To implement the WordPerfect justification method, select Do full justification like WordPerfect 6.x for Windows in the Options list.

Don't add automatic tab stop for hanging indent: This option ignores the automatic tab stop that Word 6.0 uses when creating a hanging indent.

Don't add extra space for raised/lowered characters: This option prevents Word from inserting additional space between lines to accommodate raised or lowered characters.

Don't add leading (extra space) between rows of text: This option displays text without leading between the lines. This is the same functionality that exists in Word versions 5.x for the Macintosh.

Don't allow hanging punctuation with character grid: This option prevents the use of punctuation marks in East Asian text when the character grid is enabled. This option is for Microsoft Word 2002 and Word 2003.

Don't balance columns for Continuous section starts: This option prevents Word from balancing columns at the end of a section or document.

Don't blank the area behind metafile pictures: This option prevents Word from obscuring any text or graphics surrounding an inserted metafile. Selecting this option decreases editing speed.

Don't break wrapped tables across pages: This is an option for Word 2002 and Word 2003. This option prevents a wrapped table from breaking across a page break. Note The Allow row to break across pages option has no effect in a wrapped table.

Don't center "exact line height" lines: This option changes the vertical position of text between the top of the line space and the bottom of the line space. With this option turned off, any extra space is split between the ascender and descender. With the option turned on, all the extra space goes to the descender.

Don't expand character spaces on the line ending Shift-Return: When a "justified" line of text ends with SHIFT+ENTER, Word prevents extra spacing between words and makes the line appear as "Align Left".

Don't snap text to grid inside table with inline objects: This is an option for Word 2002 and Word 2003. This option prevents Word from allowing East Asian text in a table cell to snap to the character grid when an "inline with text" object is inserted in the table cell.

Don't use Asian rules for line breaks with character grid: This is an option for Word 2002 and Word 2003. This option allows East Asian text to line-break the same as in earlier versions of Word when the character grid is turned on.

Don't use HTML paragraph auto spacing: This option has two functions:
  • If you have Auto set for Paragraph Spacing Before/After, and you turn this option on, Word adjusts Paragraph Spacing Before/After to 5 pt.
  • With this option turned off (default setting), Word sets the spacing between paragraphs to the larger of Paragraph Spacing Before/After. With this option turned on, Word uses both values of Paragraph Spacing Before/After between paragraphs. This is the same functionality as in earlier versions of Word.
Draw underline on trailing spaces: Not used in U.S. English Word.

Expand/condense by whole number of points: This option rounds the measurement of the spacing for characters with condensed or expanded spacing to the nearest whole number.

Forget last tab alignment: This option forces tab settings at the end of lines to behave the same as in Word 97.

Lay out AutoShapes like Word 97: When an AutoShape with Top & Bottom wrapping style applied appears at the bottom of a page, Word forces the AutoShape behind the text.

Lay out footnotes like Word 6.x/95/97: This option positions footnotes as they were in earlier versions of Word.

Lay out tables with raw width: This option allows Word to determine the width of a table (table width + table indent) and prevents a table from being laid out in an area that is too small. This option prevents the table from being clipped (cut off on the sides) or pushed off the page when it is aligned next to a floating object.

Lines wrap like Word 6.0: Not used in U.S. English Word.

Print body text before header/footer: This option prints the main text layer before the Header/Footer layer, which allows for the process of PostScript codes in the text layer, the same way that Word 5.x for the Macintosh does. (This functionality is the reverse of the default order.)

Print colors as black on noncolor printers: This option prints all colors as black, instead of using grayscale (different shades of gray) when you use a printer that does not print color.

Select entire field with first or last character: This is an option for Word 2002 and Word 2003. This option allows you to select the entire field when you select either the first or last character of the field result. This option does not work when the field code is displayed.

Set the width of a space like WordPerfect 5.x: WordPerfect calculates the width of a space in a proportional font differently from Word. In the WordPerfect interface, this default word spacing is named WordPerfect Optimal. The Word 97 text converters can use the WordPerfect formula for spacing.

Show hard page or column breaks in frames: If a frame contains a manual, or hard, page break or column break, Word displays it.

Substitute fonts based on font size: This option is used by the WordPerfect 6.x converter to make a font request based on font size first and, if a match is not found, to actually map the font.

Suppress extra line spacing at bottom of page: WordPerfect suppresses any extra line spacing from the last line on a page. For example, if line spacing is set to double, the final line on the page does not display white space below it. To implement the line-spacing feature, select Suppress extra line spacing at bottom of page in the Options list.

Suppress extra line spacing at top of page: This option prevents Word from adding extra line spacing at the top of a page. If the line spacing for the line at the top of a page is set for more than single spacing, Word ignores the extra spacing, so that the top margin does not increase.

Suppress extra line spacing at the top of page like Word 5.x for the Mac: This option prevents Word from adding extra line spacing at the top of a page. If the line spacing for the line at the top of a page is set for more than single line spacing, Word ignores the extra spacing, so that the top margin does not increase.

Suppress extra line spacing like WordPerfect 5.x: This option ensures that the layout of a converted WordPerfect document that is formatted with Automatic line height closely matches that of the original document.

Suppress Space Before after a hard page or column break: This option suppresses the space in a paragraph formatted with the Space Before option that follows a hard page break or column break.

Swap left and right borders on odd facing pages: If a paragraph has a left border (not a box) and the Different Odd/Even Headers check box or Mirror Margins check box is selected, Word prints the border on the right, on odd numbered pages.

Treat \" as "" in mail merge data sources: In a data source, this option converts a delimiter composed of a backslash and quotation mark (\") to two quotation marks (" "), so that Word can recognize quotation marks.

Truncate font height: This option rounds the font size up or down, as in WordPerfect 6.x for Windows.

Use larger small caps like Word 5.x for the Macintosh: This option applies small caps formatting in Word version 6.0 for the Macintosh the same way as in Word version 5.x for the Macintosh, which produces slightly larger small capital letters.

Use line breaking rules: This is an option for Word 2002 and Word 2003. This option controls line breaks in a Thai language document.

Use printer metrics to lay out document: If this option is selected, Word uses the information from the printer driver that is installed, as in some earlier versions of Word. If this option is turned off (default), Word use built-in metrics to lay out the document. This means your document looks the same, no matter what printer driver is installed.

Use Word 2002 table style rules: This option is new in Word 2003. This option will preserve layout compatibility of tables styles used in Word 2002.

Use Word 6.x/95 border rules: This option suppresses paragraph borders when a paragraph is intersected by frames or wrapped drawing objects.

Use Word 97 line breaking rules for Asian text: This option uses Word 97 line-breaking rules for Asian text.

Wrap trailing spaces to next line: This option automatically moves any spaces that trail into the margin after a word at the end of a line to the beginning of the next line.

Default

This option stores the current settings in the Options list as the new default compatibility options.

APPLIES TO
  • Microsoft Office Word 2003
  • Microsoft Word 2002 Standard Edition
  • Microsoft Word 2000 Standard Edition
Keywords: 
kbinfo kbconfig kbsettings KB288792
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