This step-by-step article describes how to check the status
of links and determine what actions are needed based on the status reported.
The Edit Links
dialog box in Microsoft Excel provides improved
functionality, which allows you more control over the links in your workbooks.
A link is a reference to another workbook. It is sometimes called
an external reference
. A link can also be made to another program, such as Microsoft
Word 2002. This type of link is sometimes called a remote reference
. Because data in another workbook or program may change, there
are options to control how links are updated.
To check the status of
the links in your workbook, follow these steps:
- On the Edit menu, click
Note The Links command is unavailable if your file
does not contain linked information.
- Click Check Status to update the status
for all links in the list.
This process may take several minutes if
the workbook contains a large number of links or if the source workbook for the
links is on a network location and the network connection is slow.
When the Check Status procedure is finished, the current status for all
existing links is displayed in the Status column.
- To further manage the links, select the link, and then take
the required action as indicated in the following table:
Status Action Required
OK No action required; the link is working and up to
Unknown Click Check Status to update the status for all
links in the list.
Not applicable The link uses Object Linking and Embedding (OLE)
or Dynamic Data Exchange (DDE). Excel
2002 cannot check the status of these types of
Error: Click Change Source and select the correct
Source not found workbook. The source may have been moved or
Error: Click Change Source, and then select the correct
Worksheet not found worksheet. The source may have been moved or
Warning: Click Update Values. The link was not updated when
Values not updated the workbook was opened.
Warning: Click Open Source and calculate the workbook by
Source not pressing F9. The workbook may be set to manual
recalculated calculation. To set to automatic calculation, click
Options on the Tools menu, select the
Calculation tab, and then click Automatic.
Warning: Some names cannot be resolved until the source
Undefined or workbook is opened. Click Open Source, switch
non-rectangular name back to the destination workbook, and then click
Check Status. If this does not resolve the issue,
make sure the name is not misspelled or missing.
Switch to the source workbook, point to Name on the
Insert menu, click Define, and then look for the
Warning: Click Open Source. The link cannot be updated until
Open source to the source is open.
Source is open The source is open. No action required unless
worksheet errors are present.
Values updated No action required; the values have been updated.
Warning: Excel cannot determine the status of the link.
Status indeterminate The source may contain no worksheets or be saved
in an unsupported file format. Click Update Values.
For more information about links, click Microsoft Excel Help
on the Help
menu, type links
in the Office Assistant or the Answer Wizard, and then click Search
to view the topics returned.