This article describes how to use the Access Control List to restrict who can participate in a meeting in Microsoft Office Live Meeting 2007.
In addition to a meeting ID and a meeting key, the meeting organizer can use the Access Control List to restrict who can attend a meeting, who can present at the meeting, and who can view a recording of the meeting. The Access Control List requires attendees and presenters to have a valid Live Meeting user ID, the meeting password, and the meeting ID to log on to a meeting. The Live Meeting administrator can add users and groups and change users and groups that can be included in the Access Control List.
If a user who is not included in the Access Control List tries to log on to the meeting, the user receives an error message that resembles the following:
Incorrect User Login or Password. Please try again.
To use the Access Control List for new meetings, follow these steps:
- Log on to your Live Meeting account as the meeting organizer.
- Under Meet, click Schedule Meeting.
- On the Schedule Meeting page, click Access Control List: Only members of the account may be invited.
- In the Attendees box, type the users or the groups that you want to attend the meeting.
- In the Presenters box, type the users or the groups that you want to present at the meeting.
- After you complete the Schedule Meeting form, click Submit.
To use the Access Control List for existing meetings, follow these steps:
- Log on to your Live Meeting account as an Administrator or an Organizer.
- Under Manage, click Meetings.
- In the Subject column of the table that contains the available meetings, click the meeting that you want to change. This opens the Meeting Details page.
- Under Actions, click Meeting Options.
- Under the Entry Control, Presenters section, select Access Control List: Only members of the account may be invited.
- Under the Entry Control, Attendees section, select Access Control List: Only members of the account may be invited.
- Click OK to save the changes.
- If you use the Access Control List, and an attendee or a presenter clicks Click to add to your Outlook calendar in the meeting invitation, he or she must log on to Live Meeting before the meeting is added to the calendar.
- If you use the Access Control List for a Meet Now meeting, Live Meeting does not verify that the attendees or the presenters have a user account at the conference center.
- If you add an attendee or a presenter who does not have a member account or an organizer account at the conference center, you may receive the following error message when you use the Live Meeting web interface to schedule a meeting:
This meeting cannot use an access control list because the following invitees are not in your account address book: Email@domain.com