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Article ID: 212051 - Last Review: February 28, 2014 - Revision: 1.1

This article was previously published under Q212051
This article has been archived. It is offered "as is" and will no longer be updated.

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SYMPTOMS

You may not be able to select the Mark All button in the Mark Index Entry dialog box.

CAUSE

The Mark All button is not available when either of the following conditions is true:
  • You did not select any text in the document before you opened the Mark Index Entry dialog box.

    -or-
  • You typed a word or phrase in the Main entry text box.
If you select text before you open the Mark Index Entry dialog box, the selection automatically appears in the Main Entry text box, and you can click Mark All to mark all instances of the entry in the document. When you do not select text before you open this dialog box, Microsoft Word does not search the entire document and marks only the current position of the insertion point with the index entry when you click Mark.

RESOLUTION

To make the Mark All button available, use one of the following methods.

Method 1: Select the Text Before Marking the Entry

  1. Select the text you want to mark.
  2. On the Insert menu, click Index and Tables.
  3. On the Index tab, click Mark Entry.
The Mark All button is available in the Mark Index Entry dialog box. For more information about marking an index entry, click Microsoft Word Help on the Help menu, type mark index entries in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Method 2: Select the Text After Entering Mark Entry

Open the Mark Index Entry dialog box, and then select the text while the dialog box is open. To do this, follow these steps:

NOTE: The Mark Index Entry dialog box is a modeless dialog box, which means that while the dialog box is on the screen, you can click in the text area and continue editing.
  1. On the Insert menu, click Index and Tables.
  2. On the Index tab, click Mark Entry.

    NOTE: If text is not selected in your document, the Mark Index Entry dialog box is blank.
  3. With the Mark Index Entry dialog box open, click within your document. Then, select the text that you want to mark.
  4. After marking the text you want, click within the Mark Index Entry dialog box. The selected text now appears in the Mark Index Entry dialog box, and the Mark All button is now available.

APPLIES TO
  • Microsoft Word 2000 Standard Edition
Keywords: 
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